A commitment to long-term preservation and access is at the heart of Greenhouse Studios workflow. By including archivists and librarians on project teams from the very start of the design process, preservation and access concerns and strategies are addressed alongside content and technology development, rather than after the fact. During the final release phase of the project cycle, preparations made in earlier phases for technical sustainability, data curation, and preservation and access to the work, its underlying data, and any derivatives can be implemented. After launch, each Greenhouse Studios’ project team engages librarians and publishing partners in annual project review to assess the technical status and continued accessibility of projects.
Because Greenhouse Studios projects take multiple forms in multiple media—often even within a single project—we engage a variety of preservation and access strategies, among them using standard metadata formats and maintaining strict technical separation between data and design so that even as access technologies and user environments change over time, core data may be preserved. Greenhouse Studios works closely with the UConn Library’s Digital Scholarship and Data Curation Unit, which is responsible for UConn’s Fedora-based preservation repository as well as the Connecticut Digital Archive (CTDA), Connecticut’s Digital Public Library of America service hub. All data produced by the Greenhouse Studios’ projects is deposited in UConn’s preservation repository and with CTDA.
All participants in the Greenhouse Studios projects grant Greenhouse Studios a non-exclusive license to distribute all content, digital technology, software, and online databases they bring to the collaboration in perpetuity for noncommercial use. This includes the right to reproduce, translate, and distribute descriptive information (metadata), in any format or medium worldwide and royalty-free, including, but not limited to, publication over the Internet. Participants also agree that Greenhouse Studios may translate the digital assets to any medium or format for the purposes of security, back-up, and preservation. Except where otherwise noted, all Greenhouse Studios products are released under an open access Creative Commons Attribution 4.0 license.